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|| SportsShooter.com: Member Message Board
How do you organize your archive?
Michael Hickey, Photographer
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Kokomo | IN | United States | Posted: 10:07 PM on 05.22.05 |
| ->> How do organize your archives? Do you organize them by events, dates or people in the picture? I would think that if you orgainize it by date or event you're going to have a lot of throw away shots unless you tightly edit the shoot. Since I'm editing the event anyways I've decided to organize my archive by person per folder regardless of event. I figure if I need a picture of Peyton Manning it's probably not going to matter which game it was from, I just go to his folder and make a selection, right? I realize that this process will mean a forever expanding archive, rather than starting a new one every year if you sort your archive by events or dates. I figure the capacities of hard drives are going to expand at the same rate as the size of my archive expands so all I'll need to do is buy a bigger hard drive every once in a while. Anybody have any thoughts on this? Will I be sorry 5 years down the road for some reason I've not thought of? |
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John Harrington, Photographer
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Washington | DC | USA | Posted: 10:48 PM on 05.22.05 |
->> Here's how I do it:
"Working Drive" - Internal Drive (a second drive within desktop)
"Working Drive 2" - External firewire drive, mirrored each night using Chronosync (Mac), or for a PC, use something like Retrospect
Archive 001 - External 250GB firewire
Archive 001B - External 250GB firewire (mirror of 001)
Filenaming scheme:
Master Folder: YYYY
Sub Folder: MM
Assignment master folder: YYYYMMDD_Client
Sub folders within assignment:
YYYYMMDD_Client_RAW_NEF
YYYYMMDD_Client_RAW_JPEGs
YYYYMMDD_Client_FINAL
YYYYMMDD_Client_Edited
YYYYMMDD_Client_CREG
YYYYMMDD_Client_Selects
So, an assignment, located on the drives from today, Sunday, May 22, 2005 for Sporting News would look like (igore the periods, they're just visual aids):
2005>
....05>
......20050522_SportingNews>
............................20050522_SportingNews_NEF
............................20050522_SportingNews_FINAL
............................20050522_SportingNews_Edited
............................20050522_SportingNews_CREG
The NEF and JPEG folders are obvious. They contain, however, untouched (only renamed and meta-data applied) files from the camera.
The "Final" folder contains files which are color-corrected/lightened-darkened/etc, and a PS sharpening routine has been run (I feel the camera's sharpening is not as good as a PS sharpening) but have NOT been edited to remove blinkers/bad expressions/soft images. The reasoning for this is that until you've scrutinized the images closely, you can't know which to take out. Typically, the contents of this folder are the result of an action with levels/curves adjusting each image individually.
The "Edited" folder is the edited version of finals, and the contents of this folder is what is delivered to the client.
The "CREG" folder is a duplicate of the "Edited" folder, but an action has been run on it downsizing every file to 7" longside, at 72dpi. The images in this folder get included in our monthly registration with the copyright office, allowing for (typically) one month to fit on a single CD at this resolution.
The "Selects" folder is typically the few selects/transmits when an immediate client need exists and we are transmitting images either the client or photo editor chose from a review of the raw files on-site, or which we delivered via email shortly following the assignment's completion.
This system allows for not only a mirror of all works in progress, but also all photo archives. If you're archiving on CD's, you're asking for trouble. Read http://www.itl.nist.gov/div895/gipwog/StabilityStudy.pdf or do a search on google for "cd degradation" (http://www.google.com/search?hl=en&lr=&q=cd+degradation&btnG=Search) and you'll learn why CD's are horrible for your archives.
Hope this helps...
John |
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Mark J. Rebilas, Photographer
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Seattle | WA | USA | Posted: 10:55 PM on 05.22.05 |
| ->> Wow! Makes my shoebox of negatives seem kinda crappy! hmm |
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Michael Sperling, Student/Intern, Photographer
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Rochester | NY | USA | Posted: 11:04 PM on 05.22.05 |
->> I organize all my things based on the date and then I place an event name after the date so I can figure out what I am going to be looking at. I generally just keep everything that I have shot minus the really obvious shots of the floor and such. You never know when you are gonna need a shot.
I back up everything in triplicate. Once on an external hardrive and then I burn two dvd's of each. I keep one of the copies of dvds at my parents house just in case of any kind of emergency that might destroy my other two copies. |
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Stanley Leary, Photographer
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Roswell | GA | USA | Posted: 11:21 PM on 05.22.05 |
->> Each image is numbered by date and time. Folder created for name of event. Images from 1 job burned to CD using current date and time. This is usually done right after event.
CD has label made to identify the event. CD is dropped into Cumulus which reads all keywords and caption information for searching as well as the rest of IPTC fields.
CD is put into CD case in order shot.
Cumulus database is backed up on external hard drive. Have 54,000+ images at the moment in the database.
I can search the database and if I need the original image I put the CD in and pull the original for whatever purpose it is needed. |
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Christopher Pike, Photographer
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WINNIPEG | MB | CANADA | Posted: 4:35 PM on 05.23.05 |
->> The way I do it:
Every asignment has a folder named with date and a slug
ie.
20050522_memorial cup hockey
in that folder is the RAW+small JPEG, that are straight out of the camera (with ITPC data and renamed)
ie. (renamed file looks like this)
050522pike_memorial cup hockey001
after the assignment I will edit my images by tagging either in camera (when shooting on a tight deadline), and or in photo mechanic. I then make a tight edit and photoshop the images I want to file and save them in the "TRANSMIT" folder I have on the desktop. I use the FTP function in photo mechanic to file from that folder.
After the game (more like once a week), I will transfer all images from the original folder from my laptop to 2-200GB hard drives . . . and then once every 2 or 3 weeks I will make a DVD hard copy of all files, so that I have copies of all files on 2 hard drives and a hard copy.
thats what I do . . .
-PIKE- |
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